Edit the Name of a Document Library in SharePoint Online

Do you end up struggling to handle your doc libraries successfully attributable to poorly named or outdated library names? Look no additional! Enhancing doc library names is an important side of knowledge administration, serving to you keep group and improve consumer expertise. Whether or not you want to right a typo, align with evolving enterprise wants, or just enhance readability, understanding how one can edit doc library names is crucial for any SharePoint administrator or consumer.

This text will information you thru the step-by-step technique of modifying doc library names, offering clear directions and useful suggestions to make sure a seamless expertise. We’ll cowl all the pieces from figuring out the suitable permissions to understanding the potential impression of title adjustments on current hyperlinks and permissions. By the top of this text, you’ll possess the information and confidence to change doc library names successfully, enabling you to reinforce the group and accessibility of your SharePoint setting.

Moreover, we’ll delve into greatest practices for naming doc libraries, exploring methods for creating significant and constant names that align along with your group’s taxonomy and data structure. By following these pointers, you may set up a naming conference that facilitates straightforward navigation, reduces confusion, and ensures that your doc libraries stay organized and environment friendly over time.

Concerns Earlier than Enhancing

Earlier than embarking on the method of modifying a doc library title, it’s important to think about the next essential elements.

1. Influence on Present Hyperlinks and References

Altering the title of a doc library can have an effect on current hyperlinks and references to that library. These might embrace hyperlinks, embedded content material, and every other references that explicitly level to the unique library title. It’s essential to evaluate the potential impression on these references and replace them accordingly to keep away from breaking performance.

Mitigation Methods:

Use a hyperlink checker device to determine and replace all affected hyperlinks.
Notify customers and stakeholders of the library title change to make sure they will regulate their references.
Think about using a redirect service to routinely ahead customers to the brand new library location.

2. Influence on Permissions and Entry

Doc library names are utilized in permission settings to grant or deny entry to particular customers or teams. Enhancing the library title might have an effect on these permissions, doubtlessly denying entry to approved customers. It’s important to overview the permission settings and make sure that the meant entry rights are maintained after the title change.

Mitigation Methods:

Test the permission settings of the library to determine any affected customers or teams.
Replace the permission settings to mirror the brand new library title.
Notify affected customers and teams concerning the adjustments to make sure they will proceed accessing the library as meant.

3. Influence on Search and Metadata

Doc library names are used for indexing and search functions. Altering the title might impression the visibility and retrievability of paperwork throughout the library. Moreover, any metadata related to the library, resembling tags or content material varieties, might must be up to date to mirror the brand new title.

Mitigation Methods:

Assess the impression on search outcomes and take steps to make sure that paperwork are nonetheless simply discoverable.
Replace any metadata related to the library, together with tags, content material varieties, and customized columns.
Notify customers and stakeholders of the potential impression on search and metadata.

Utilizing Significant and Concise Names

When modifying a doc library title, selecting a significant and concise title is essential. An efficient title ought to precisely mirror the library’s content material and its objective throughout the group. This enables customers to simply determine and navigate the library, selling effectivity and lowering confusion.

Listed here are some suggestions for creating significant and concise doc library names:

Use key phrases: Embrace related key phrases that describe the library’s material. This enables customers to rapidly perceive the library’s objective and find the paperwork they want.
Be particular: Keep away from obscure or generic names. As an alternative, present particular particulars concerning the library’s content material, such because the challenge or division it pertains to.
Hold it concise: Purpose for a reputation that’s between 3-7 phrases in size. A concise title improves readability and makes it simpler for customers to recollect.
Keep away from abbreviations or acronyms: Not all customers could also be acquainted with particular abbreviations or acronyms. Use full phrases to make sure clear understanding.
Contemplate the viewers: Take into consideration the customers who will primarily entry the library. Select a reputation that resonates with them and aligns with their wants.

Further Concerns

Along with the guidelines above, contemplate the next greatest practices for modifying doc library names:

Use capitalization persistently: Both capitalize the primary letter of every phrase or solely the primary letter of the primary phrase. Keep consistency all through the title.
Keep away from particular characters: Particular characters, resembling colons, hyphens, or underscores, can break doc hyperlinks or create compatibility points. Keep on with letters, numbers, and areas.
Use a naming conference: Set up a naming conference for all doc libraries throughout the group. This ensures consistency and simplifies library administration.
Evaluate and replace commonly: Because the library’s content material and objective evolve, overview and replace its title accordingly. This retains the library organized and related.

Examples of Efficient Doc Library Names

Good	Dangerous
Mission Plan Paperwork	Docs
Advertising and marketing Collateral	Advertising and marketing Information
Buyer Service Data	Buyer Stuff

Avoiding Areas and Particular Characters

When modifying a doc library title, it is necessary to keep away from utilizing areas and particular characters. Areas may be interpreted as a separator, which may result in confusion when accessing the library. Particular characters, resembling commas, semicolons, and colons, can even trigger issues, as they can be utilized for different functions inside SharePoint. As an alternative, use underscores or hyphens to separate phrases within the library title.

Listed here are some particular examples of areas and particular characters to keep away from:

Areas: Do not use areas within the doc library title. Use underscores or hyphens as a substitute.
Commas: Do not use commas within the doc library title. Commas are used to separate record gadgets, and may trigger confusion in the event that they’re used within the library title.
Semicolons: Do not use semicolons within the doc library title. Semicolons are used to separate statements, and may trigger confusion in the event that they’re used within the library title.
Colons: Do not use colons within the doc library title. Colons are used to introduce a listing or definition, and may trigger confusion in the event that they’re used within the library title.
Different particular characters: Keep away from utilizing different particular characters, resembling exclamation factors, query marks, and ampersands, within the doc library title. These characters could cause issues when the library is accessed or used.

By following these pointers, you may assist make sure that your doc library title is evident, straightforward to grasp, and accessible to all customers.

Listed here are some further suggestions for selecting a doc library title:

Use a reputation that’s descriptive of the library’s contents.
Hold the title brief and to the purpose.
Keep away from utilizing complicated or ambiguous phrases.
Be sure the title is exclusive throughout the web site.

By following the following pointers, you may select a doc library title that’s each efficient and simple to make use of.

Desk of Characters to Keep away from

Character	Cause
Area	Might be interpreted as a separator
Comma	Used to separate record gadgets
Semicolon	Used to separate statements
Colon	Used to introduce a listing or definition
Exclamation level	Might be complicated when utilized in a library title
Query mark	Might be complicated when utilized in a library title
Ampersand	May cause issues when the library is accessed or used

Enhancing the Doc Library Identify in SharePoint On-line

Step 11: Enhancing the Doc Library Identify through PowerShell

PowerShell is a robust device that can be utilized to handle SharePoint websites and libraries. You should utilize PowerShell to edit the title of a doc library by following these steps:

Open the SharePoint On-line Administration Shell.
Hook up with the SharePoint On-line web site that accommodates the doc library.
Run the next command to get the present title of the doc library:

Get-PnPListItem -Checklist DocumentLibraryName

Run the next command to replace the title of the doc library:

Set-PnPListItem -Checklist DocumentLibraryName -Id DocumentLibraryID -Values @{"Title" = "NewDocumentLibraryName"}

Confirm that the title of the doc library has been up to date.

Further Info

Listed here are some further issues to bear in mind when modifying the title of a doc library:

The title of a doc library should be distinctive throughout the web site.
The title of a doc library may be as much as 255 characters lengthy.
The title of a doc library can’t include any of the next characters: /, , *, ?, <, >, :, ;, “, |
For those who change the title of a doc library, any hyperlinks to that library will must be up to date.

Instance

The next instance exhibits how one can use PowerShell to edit the title of the doc library named “Paperwork” to “NewDocuments”:

Join-PnPOnline https://contoso.sharepoint.com
Get-PnPListItem -Checklist Paperwork
Set-PnPListItem -Checklist Paperwork -Id 1 -Values @{"Title" = "NewDocuments"}

Troubleshooting

For those who encounter any issues when modifying the title of a doc library, you may attempt the next:

Just be sure you have the mandatory permissions to edit the doc library.
Ensure that the title of the doc library is exclusive throughout the web site.
Ensure that the title of the doc library doesn’t include any of the next characters: /, , *, ?, <, >, :, ;, “, |

For those who nonetheless have issues, you may contact Microsoft assist for help.

Enhancing the Doc Library Identify in SharePoint On-Premises

16. Enhancing the Doc Library Identify in SharePoint On-Premises Utilizing PowerShell

Step 1: Set up the SharePoint On-line Administration Shell

Obtain and set up the SharePoint On-line Administration Shell (SPOMgmt) from the Microsoft Obtain Middle: https://www.microsoft.com/en-us/download/details.aspx?id=35588.
Set up the SPOMgmt module utilizing the next command within the PowerShell console:

Set up-Module SharePointPnPPowerShellOnline

Step 2: Hook up with the SharePoint Website

Join-PnPOnline -Url "https://<your-sharepoint-site-url>"

Step 3: Get the Doc Library Identify

$library = Get-PnPWeb -Id "<web-url>"
$libraryName = $library.Title

Step 4: Replace the Doc Library Identify

$libraryName = "New Library Identify"
$library.Title = $libraryName
$library.Replace()

Step 5: Disconnect from the SharePoint Website

Disconnect-PnPOnline

Various PowerShell Methodology:

Set-PnPList -Id "<document-library-url>" -Title "New Library Identify"

Notice:

Substitute <your-sharepoint-site-url> and <document-library-url> with the precise SharePoint web site and doc library URLs respectively.
Guarantee that you’ve got the mandatory permissions to change the doc library title.

Library Identify Already Exists Errors

1. Error Dealing with

When creating or modifying a doc library, chances are you’ll encounter an error if the library title already exists. To handle this, it is necessary to grasp the error dealing with mechanisms in place.

2. Present Library with the Similar Identify

For those who try and create a library with a reputation that matches an current library, you’ll obtain an error message. This error prevents duplicate libraries with the identical title, which might result in confusion and information administration points.

3. Library Identify Case Sensitivity

It is important to notice that SharePoint library names are case-sensitive. Which means a library named “Paperwork” is totally different from a library named “paperwork.” Making an attempt to create a brand new library with the identical title however totally different casing will lead to an error.

4. Errors in Totally different Contexts

The error habits might differ relying on the context and motion you’re performing:

Making a New Library: When creating a brand new library, you’ll obtain an error if a library with the identical title already exists.
Enhancing an Present Library: For those who try and edit an current library’s title to match an current title, additionally, you will obtain an error.
Shifting or Copying a Library: When shifting or copying a library, the vacation spot web site should not have already got a library with the identical title. In any other case, an error will happen.

5. Error Message Variation

The precise error message you obtain might differ relying on the SharePoint model and settings. Frequent error messages embrace:

“A library with this title already exists.”
“The desired library title already exists.”
“The library title is already in use.”

6. How you can Deal with Errors

To resolve library title already exists errors, observe these steps:

Confirm the Library Identify: Make sure that the library title you’re utilizing is totally different from any current library names on the location.
Test Case Sensitivity: Affirm that the case of the library title matches the prevailing library title in case you are modifying it.
Select a New Identify: If vital, choose a distinct title for the library that doesn’t battle with current library names on the location.

7. Finest Practices for Library Naming

To keep away from library title conflicts and enhance information administration, contemplate the next greatest practices for naming SharePoint libraries:

Descriptive and Distinctive: Select names that precisely describe the aim of the library and are straightforward to determine.
Brief and Concise: Hold library names transient and to the purpose to reinforce readability and navigation.
Keep away from Particular Characters: Use solely alphanumeric characters and areas to keep away from potential compatibility points with totally different browsers and techniques.
Contemplate Synonymity: If attainable, keep away from creating libraries with related names or synonymous phrases to attenuate confusion.
Use a Naming Conference: Set up a constant naming conference throughout all of your SharePoint libraries to reinforce group and searchability.

8. Further Concerns

Along with the steps outlined above, hold these issues in thoughts:

Website Assortment Recycle Bin: For those who delete a library by mistake, you may restore it from the location assortment recycle bin inside a selected timeframe.
SharePoint Administrator: If you’re unable to resolve the error by yourself, contact your SharePoint administrator for help.
Third-Celebration Instruments: There are third-party instruments out there that may assist handle SharePoint libraries and resolve naming conflicts.

Customizing Doc Library Columns

Including a New Column

So as to add a brand new column to your doc library, navigate to the library in query and choose the “Settings” icon (gear-shaped) situated within the top-right nook of the display. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and click on on the “Create column” button. Right here, you will have the choice to configure varied settings to your new column:

Identify: Present a descriptive title to your column that precisely displays its objective.
Kind: Choose the info kind of your column, resembling textual content, quantity, date, alternative, and so forth.
Description: Enter a quick description to assist customers perceive the aim and context of the column.
Required: Test this field if you need the column to be obligatory for every doc within the library.
Enable a number of values: Allow this feature to permit customers to enter a number of values in a single column for every doc.
Hidden: Test this field to cover the column from the default doc view. Hidden columns can nonetheless be included in views and type templates however aren’t seen in the usual library view.

As soon as you have configured the column settings, click on on the “OK” button to create the brand new column.

Enhancing a Column’s Properties

To edit the properties of an current column, navigate to the doc library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and hover over the column you want to edit. An arrow icon will seem to the proper of the column title. Click on on the arrow icon and choose “Edit” from the drop-down menu.

This can open the “Edit column” dialogue field, the place you may modify the next properties:

Identify: Change the title of the column.
Kind: Change the info kind of the column.
Description: Edit the outline of the column.
Required: Allow or disable the obligatory requirement for the column.
Enable a number of values: Allow or disable the choice to permit a number of values within the column.
Hidden: Allow or disable the hidden standing of the column.

After making your adjustments, click on on the “OK” button to avoid wasting the modifications.

Deleting a Column

To delete a column from a doc library, navigate to the library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll all the way down to the “Columns” part and hover over the column you want to delete. An arrow icon will seem to the proper of the column title. Click on on the arrow icon and choose “Delete” from the drop-down menu.

This can immediate you with a affirmation dialogue field. Click on on the “OK” button to substantiate the deletion.

Column Sorts

SharePoint presents all kinds of column varieties to satisfy totally different wants. Listed here are among the generally used column varieties:

Column Kind	Description
Single line of textual content	Shops a single line of textual content, as much as 255 characters.
A number of strains of textual content	Shops a number of strains of textual content, as much as 63,999 characters.
Quantity	Shops numeric values.
Date and Time	Shops date and time values.
Selection	Permits customers to pick a worth from a pre-defined record of choices.
Lookup	Hyperlinks to a column in one other record or library.
Particular person or Group	Shops the names of customers or teams.

How To Edit A Doc Library Identify

Libraries may be renamed to match your group’s requirements and to group associated libraries collectively. For instance, a company would possibly rename Advertising and marketing Collateral Library to Collateral Library and transfer it below a brand new Paperwork library.

From the location actions menu , choose Website contents.
Choose Paperwork(or the title of the library that accommodates the library that you simply need to rename).
Hover over the title of the library that you simply need to rename and choose the ellipsis (…) on the proper.
Choose Edit.
Beneath Identify, edit the library title.
Beneath Description (elective), edit the library description.
Choose Save.

Folks additionally ask about 115 How To Edit A Doc Library Identify

How can I rename a library in SharePoint?

To rename a library in SharePoint, observe these steps:

Go to the SharePoint web site that accommodates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Website Contents" within the left-hand menu.

Discover the library that you simply need to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Beneath the "Identify" area, enter the brand new title for the library.

Click on on the "Save" button.

How can I alter the title of a SharePoint doc library?

To alter the title of a SharePoint doc library, observe these steps:

Open the SharePoint web site that accommodates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Website Contents" within the left-hand menu.

Discover the library that you simply need to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Beneath the "Identify" area, enter the brand new title for the library.

Click on on the "Save" button.